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35 Tips for Microsoft Word
This amount of features built into word processors, and Microsoft Word in particular, means that not all users fully exploit the features they incorporate.
Throughout this article we will see how to take advantage of these options, emphasizing the roles that may be useful to most users.1) Open files: If you need to open multiple files, we can use the "CTRL" and "A" (or "CTRL" and "F12") to directly access the corresponding dialog box, avoiding using the toolbar or menu .
2) Save document: There are two options within the menu you will keep documents: "Save" and "Save As". Can directly access them by pressing "CTRL" and "G" (or "ALT", "Shift." And "F2") for the first and "ALT", "Shift." And "F12" for the second option.
3 ) Close Documents: As in the previous tip, we can quickly close the current document by pressing "CTRL" and "R" (or "CTRL" and "F4"). If the document has not been saved, the dialog box appears that allows us to save changes before closing.
4) Blank Document: To begin work on a new document, the easiest and fastest is to press "CTRL" and "U".
5) Print: The "CTRL" and "P" (or "CTRL", "Shift." and "F12") lead us directly to the box "Print" (Figure 1).
6) Apply Titles: To quickly apply formatting title (one of three possible), we can simultaneously press "CTRL", "Shift." and "1" (or "2" or "3") and take that format selected text.7) Change the case: If we want a portion of the text is in uppercase, lowercase, or the first letter of each word capitalized and the rest lowercase, select the desired text and press "Shift." and "F3". Each time you do this, the anger changing text format, rotating between the three possibilities.
8) Center paragraphs: To quickly center the paragraph in which the cursor is simply pressed while pressing the "CTRL" and "T" .
9) Enter Comment: Like Microsoft Excel, Word allows the inclusion of comments in the document. The quick way to enter them is (taking the write cursor in the position we want to display the comments) press "CTRL" "ALT" and "A".
10) Copy, Cut and Paste: As in almost all applications that work on Windows, you can copy, cut or paste text with hotkeys "CTRL" and "C" to copy "CTRL" and "X" to cut (or "Shift" and "Del"), and "CTRL" and "V" to paste.
11) Copy format: if we want to copy the formatting of the text we have in the clipboard (previously copied to "CTRL" and "C") to the current text selection, you can press "CTRL "" SHIFT "and" C ". The selected text will take the format without being replaced.
12) Put Bold: If you want to change the font format is written to the selected text to appear in bold, the most efficient way is to press "CTRL" and "N . "
13) Underline: To underline text, instead of using the toolbar is faster press "CTRL" and "S".
14) Goto italics: In the same way as in the previous two tricks, if we are to in italics (italics) the source of the current cell, just press simultaneously "CTRL" and "K".
15) Plain text: to remove all the special attributes of selected text (bold, italic, etc.). Press "CTRL" and "Space" (or "CTRL", "Shift." and "Z")
16) Change sources: to access the dialog box that allows the change of source (and its special characteristics) can press "CTRL" and " M "(or" CTRL "," Shift. "and" M ")
17) Source Symbol: Those who use Microsoft Word to create documents with scientific or mathematical, can use the keys "" CTRL "," Shift. "and "Q" to convert the selected text to the Symbol font.
18) Undo: The keyboard shortcuts to undo the last action in Word are "CTRL" and "Z" or "ALT" and "backward."
19) Redo : If we want to redo any changes you have undone, press "CTRL" and "Y".
20) spacing of paragraphs: To change the spacing of the paragraph in which the cursor, we can avoid using the menu by pressing "CTRL" and " 1 "for normal spacing," CTRL "and" 5 "to 1.5 line spacing," CTRL "and" 2 "for the space of two lines and" CTRL "and" 0 "for spacing between paragraphs.
21) System Information: Many times we want to know details of our computer hardware (or software installed on it) and we turn to specific programs, not knowing that since Microsoft Word by simply pressing "CTRL" "ALT" and "F1" accede a very detailed information on these topics, as seen in Figure 2).
22) Notes: At any time, we can write a footnote using the "ALT" "CTRL" and "O" or to end of the document if we press "" ALT "" CTRL "and" L "
23) Select All: When we need to select all text in the document we use "CTRL" and "E".
24) Circles and squares: When we use the ellipse tool or rectangle, it is very difficult to achieve perfect circles or squares, unless you stay down "CTRL" and "ALT" while drawing.
25) Lines: To draw vertical lines or at an angle of 45 degrees, we must draw them holding down the "Shift.".
26) Embed TrueType Fonts: Often when we take a Word document from one computer to another, we find that the sources we use to create the document on your computer are not installed on the target computer, making parts of the text not display correctly. We can solve this if we embedded the fonts in your document, so that "traveling" into it and not have problems. To do this, select Save As / Tools / Options when recording. Once deployed the options window, select Embed TrueType fonts. We may also decide if we embedded the entire font or just the characters we use. The latter is interesting to not make the document too heavy if you only use a couple of non-standard characters. (Figure 3)
27) Protection of Word macro virus: One of the entry forms on your computer viruses are macros that include some files and running around opening. Macros are small programs in Visual Basic for Applications. Both Excel and Word are able to include them in your documents and spreadsheets respectively so that we risk going to open a Word document or an Excel workbook including viruses. In the case of Word, generally do not use macros, so you can avoid this risk disabling them by default. To do this, we must go to Tools / Macro / Security and select the level of protection you want: high, medium or low.
28) Word Count Tool: The tool bar "Word Count" (Figure 4) to easily update the word count in a document without having to go to the dialog "Word Count".Additionally, with "Word Count" have more flexibility to count words in headers and footers in your document.
To enable this feature in the View menu, choose Toolbars and then Word Count.
29) Customize documents watermark: If you are working on a document in Microsoft Word Office XP, you can apply a watermark to each page as a background to easily and quickly. This will help if someone can copy your printed documents identified by the mark. To do this, go to menu "Format". In. He chooses the "Fund" and then "Printed Watermark." In the new window is the option to insert an image or text as the background to the document
30 ) Fast translation of a word (or phrase): Something that everyone knows is that you can use Word (Office XP) to perform translations. Indeed, Word provides an easy to use and very useful. To use it, we access the "Tools" menu, choose "Language" and then go to Translate ". Automatically activates the Task Pane "Translate" (Figure 5), there is the option of writing the text we want to translate, select the type of dictionary between different options or simply translating online via the Internet. This last option allows you to translate between languages the entire document.
31) Disable smart tags: Many users are uncomfortable Word bookmarks that appear on some words, called smart tags that recognize names, dates, times, locations, phone numbers and email addresses. To disable, select Tools / AutoCorrect Options and click the Smart Tags tab. Empty boxes "Label text with Smart Tags" and "Show button Smart Tag Action" and click OK. (You can individually enable or disable features Smart Tag checking or emptying the boxes in the list Recognizer).
Figure 3.
Figure 4.
32) Print multiple pages on one sheet: When you need to print a large document to give a quick review aspects such as design of the pages or the consistency of the titles is a real waste of paper, time and money on each page a sheet of paper.However, Word can accommodate multiple pages on one sheet. To do this, press the "CTRL" and "P", choose the number of pages to print on each sheet in the box 'Pages per sheet' (maximum 16) and click OK (Figure 6). That prints thumbnails of the pages.
33) Working at full screen: At times it is useful to the Word document you are working fills the screen space. When you select 'Full Screen' from the View menu, all bars and menus in Word disappear, and only left the paper. To return to work as normal, press the "ESC" (or click on the floating button 'Close Full Screen'). If you only need to use a tool temporarily, move the cursor to the top of the screen to display the menu bar.
34) Print multiple files without opening them: Word lets you print multiple documents at once, and do not even have to open them. To do this, we will click on the File menu, select Open, and then will mark all documents need to print (you can choose more than one by pressing "CTRL" before clicking on them) Finally, right click on one of the File and choose Print.
35) image on multiple pages: If you wish, by design or requirement, the same image appears on every page that we created in a Word document and want to avoid being accommodating each page (and we are equal), we can follow the steps below to do so easily:
1. - In the Word document add a text box in the position where you want to insert the drawing or image.
2. - Insert the image you want on it.
3. - In the drawing toolbar click on the button : Drawing.
4. - We choose the menu: Order.
5. - We click on the option: Behind Text.
6. - Select the picture and go to the menu: Insert.
7. - We choose AutoText in the submenu: AutoText.
8. - write a short name, eg "ttt".
9. - We click on the button: Add.
10. - When finished writing on that page and proceed to the next text you type just added (in the example " ttt ") and press the key: F3.
Throughout this article we will see how to take advantage of these options, emphasizing the roles that may be useful to most users.1) Open files: If you need to open multiple files, we can use the "CTRL" and "A" (or "CTRL" and "F12") to directly access the corresponding dialog box, avoiding using the toolbar or menu .
2) Save document: There are two options within the menu you will keep documents: "Save" and "Save As". Can directly access them by pressing "CTRL" and "G" (or "ALT", "Shift." And "F2") for the first and "ALT", "Shift." And "F12" for the second option.
3 ) Close Documents: As in the previous tip, we can quickly close the current document by pressing "CTRL" and "R" (or "CTRL" and "F4"). If the document has not been saved, the dialog box appears that allows us to save changes before closing.
4) Blank Document: To begin work on a new document, the easiest and fastest is to press "CTRL" and "U".
5) Print: The "CTRL" and "P" (or "CTRL", "Shift." and "F12") lead us directly to the box "Print" (Figure 1).
6) Apply Titles: To quickly apply formatting title (one of three possible), we can simultaneously press "CTRL", "Shift." and "1" (or "2" or "3") and take that format selected text.
8) Center paragraphs: To quickly center the paragraph in which the cursor is simply pressed while pressing the "CTRL" and "T" .
9) Enter Comment: Like Microsoft Excel, Word allows the inclusion of comments in the document. The quick way to enter them is (taking the write cursor in the position we want to display the comments) press "CTRL" "ALT" and "A".
10) Copy, Cut and Paste: As in almost all applications that work on Windows, you can copy, cut or paste text with hotkeys "CTRL" and "C" to copy "CTRL" and "X" to cut (or "Shift" and "Del"), and "CTRL" and "V" to paste.
11) Copy format: if we want to copy the formatting of the text we have in the clipboard (previously copied to "CTRL" and "C") to the current text selection, you can press "CTRL "" SHIFT "and" C ". The selected text will take the format without being replaced.
12) Put Bold: If you want to change the font format is written to the selected text to appear in bold, the most efficient way is to press "CTRL" and "N . "
13) Underline: To underline text, instead of using the toolbar is faster press "CTRL" and "S".
14) Goto italics: In the same way as in the previous two tricks, if we are to in italics (italics) the source of the current cell, just press simultaneously "CTRL" and "K".
15) Plain text: to remove all the special attributes of selected text (bold, italic, etc.). Press "CTRL" and "Space" (or "CTRL", "Shift." and "Z")
16) Change sources: to access the dialog box that allows the change of source (and its special characteristics) can press "CTRL" and " M "(or" CTRL "," Shift. "and" M ")
17) Source Symbol: Those who use Microsoft Word to create documents with scientific or mathematical, can use the keys "" CTRL "," Shift. "and "Q" to convert the selected text to the Symbol font.
18) Undo: The keyboard shortcuts to undo the last action in Word are "CTRL" and "Z" or "ALT" and "backward."
19) Redo : If we want to redo any changes you have undone, press "CTRL" and "Y".
20) spacing of paragraphs: To change the spacing of the paragraph in which the cursor, we can avoid using the menu by pressing "CTRL" and " 1 "for normal spacing," CTRL "and" 5 "to 1.5 line spacing," CTRL "and" 2 "for the space of two lines and" CTRL "and" 0 "for spacing between paragraphs.
21) System Information: Many times we want to know details of our computer hardware (or software installed on it) and we turn to specific programs, not knowing that since Microsoft Word by simply pressing "CTRL" "ALT" and "F1" accede a very detailed information on these topics, as seen in Figure 2).
22) Notes: At any time, we can write a footnote using the "ALT" "CTRL" and "O" or to end of the document if we press "" ALT "" CTRL "and" L "
23) Select All: When we need to select all text in the document we use "CTRL" and "E".
24) Circles and squares: When we use the ellipse tool or rectangle, it is very difficult to achieve perfect circles or squares, unless you stay down "CTRL" and "ALT" while drawing.
25) Lines: To draw vertical lines or at an angle of 45 degrees, we must draw them holding down the "Shift.".
To enable this feature in the View menu, choose Toolbars and then Word Count.
29) Customize documents watermark: If you are working on a document in Microsoft Word Office XP, you can apply a watermark to each page as a background to easily and quickly. This will help if someone can copy your printed documents identified by the mark. To do this, go to menu "Format". In. He chooses the "Fund" and then "Printed Watermark." In the new window is the option to insert an image or text as the background to the document
30 ) Fast translation of a word (or phrase): Something that everyone knows is that you can use Word (Office XP) to perform translations. Indeed, Word provides an easy to use and very useful. To use it, we access the "Tools" menu, choose "Language" and then go to Translate ". Automatically activates the Task Pane "Translate" (Figure 5), there is the option of writing the text we want to translate, select the type of dictionary between different options or simply translating online via the Internet. This last option allows you to translate between languages the entire document.
31) Disable smart tags: Many users are uncomfortable Word bookmarks that appear on some words, called smart tags that recognize names, dates, times, locations, phone numbers and email addresses. To disable, select Tools / AutoCorrect Options and click the Smart Tags tab. Empty boxes "Label text with Smart Tags" and "Show button Smart Tag Action" and click OK. (You can individually enable or disable features Smart Tag checking or emptying the boxes in the list Recognizer).
- Figure 3.
- Figure 4.
- 32) Print multiple pages on one sheet: When you need to print a large document to give a quick review aspects such as design of the pages or the consistency of the titles is a real waste of paper, time and money on each page a sheet of paper.However, Word can accommodate multiple pages on one sheet. To do this, press the "CTRL" and "P", choose the number of pages to print on each sheet in the box 'Pages per sheet' (maximum 16) and click OK (Figure 6). That prints thumbnails of the pages.
33) Working at full screen: At times it is useful to the Word document you are working fills the screen space. When you select 'Full Screen' from the View menu, all bars and menus in Word disappear, and only left the paper. To return to work as normal, press the "ESC" (or click on the floating button 'Close Full Screen'). If you only need to use a tool temporarily, move the cursor to the top of the screen to display the menu bar.
34) Print multiple files without opening them: Word lets you print multiple documents at once, and do not even have to open them. To do this, we will click on the File menu, select Open, and then will mark all documents need to print (you can choose more than one by pressing "CTRL" before clicking on them) Finally, right click on one of the File and choose Print.
35) image on multiple pages: If you wish, by design or requirement, the same image appears on every page that we created in a Word document and want to avoid being accommodating each page (and we are equal), we can follow the steps below to do so easily:
2. - Insert the image you want on it.
3. - In the drawing toolbar click on the button : Drawing.
4. - We choose the menu: Order.
5. - We click on the option: Behind Text.
6. - Select the picture and go to the menu: Insert.
7. - We choose AutoText in the submenu: AutoText.
8. - write a short name, eg "ttt".
9. - We click on the button: Add.
10. - When finished writing on that page and proceed to the next text you type just added (in the example " ttt ") and press the key: F3.
The pointer Secret Word: Probably you are among Word users who are unaware that you can change the mouse cursor within documents of this program. Indeed, if we press the "CTRL" "ALT" and "+" (the key) we see that the shape of the cursor changes to a symbol logo suspiciously reminiscent of Microsoft Office. To return cursor to its usual, only we will have to press the same keys. You will see how to open a dialog box to customize keyboard.Click to close the pointer will return to normal operation. Auto Writing: Many times we are tested as different fonts or text formats, etc.. on a long text, and do not want to write a page only for testing. In these cases, we can write only "= rand ()" at the beginning of a new Word document and writing a whole paragraph appears (see Figure 7). If we change the length of the text, we can put two parameters (numbers) in parentheses, such as "= rand (12.5)".Experiment a bit to see the results. This is a "trick" midway between the merely useful and fun.
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